| Initiating body: | President's Office |
|---|---|
| Contact: | Assistant to the President, 438-5677 |
| Revised on | February 2000 |
Authority for naming campus facilities is conferred upon the University by Board of Trustees of Illinois State University Governing Document (Section C, IV, c; adopted 5-9-97):
The Board shall approve the naming of all facilities of the University. The University shall develop rules to be used in recommending names to the Board.
A Presidential Facilities Naming Committee, appointed by the President of the University, advises the President prior to the President’s making recommendations to the Board of Trustees regarding the naming of facilities. The committee is chaired by the Vice President for Finance and Planning and is comprised of one representative from each vice presidential area, with the Finance and Planning representative appointed from the Facilities Services area. The President will appoint five additional members.
Members serve two-year appointments, but may be reappointed for a maximum of three consecutive terms. Members are re-eligible for service after one year off the committee. (The term total may be extended to include service done to fill a vacancy of less than two years duration.)
The terms "facility" and "facilities" refer to any university building, structure, room, plaza, open space, landscaped area, or other physical improvements or natural features of the University campus or other property under the administrative control of the University.
Naming possibilities may be for any person or legal entity, referred to in this policy statement as "Individual(s)."
Facilities may be named for notable former employees of the University; distinguished former members of the Board of Trustees; public persons of the state, nation or any country; and financial contributions to the University by a donor.
Ineligible Facilities: The University will determine facilities that will not be eligible for naming for an individual. At present, such facilities include the Quad.
Confidentiality: Considering the sensitivity of the matters under consideration and their potential for creating misunderstanding, all stages of the proposal, review and recommendation process are required to be conducted in confidence.
Facilities with Functional/General Names: Written proposals for assignment of or change in functional/general names, with an explanation of supporting reasons, may be submitted to the President of the University by any member of the University community for potential recommendation to the Board of Trustees. Recommendation for the naming of a facility is initiated upon receipt in the Facilities Naming Committee of a proposal to recommend. A proposal to recommend naming may originate from, but is not limited to, responsible persons within or outside the University community, or by initiative of the Facilities Naming Committee or the Vice-President for Institutional Advancement in context of substantial financial contribution to the University by a donor.
The President will refer the proposal to the University Facilities Naming Committee for review and advice. The Committee may, to the extent it deems necessary and appropriate, solicit views of members of the campus community, such as: the dean, director, supervisor or other officer exercising responsibility for the primary use of the facility; or head of Facilities Services, for review and advice regarding the historical backgrounds, architectural implications, cost estimates and potential implementation problems relating to the proposal.
The Facilities Naming Committee determines that the proposal in responsible, appropriate, and consistent with the Board of Trustees governing document. After considering all relevant information, the Committee will make its recommendation for approval or rejection of the proposal to the President.
The President may submit a recommendation to the Board of Trustees for final approval.
Facilities Named in Honor or Memory of Specific Individuals: Proposals to name facilities in honor/memory may be initiated by 1) a written petition to the President, signed by 10 or more members of the University community, 2) a written proposal to the President from any vice president or dean. Proposals may be resubmitted no sooner than two years following a denial of an initial proposal.
Each proposal, as feasible, shall be accompanied by:
The President will refer the proposal to the Facilities Naming Committee, followed by the same procedures outlined above.
Implementation: Upon Board of Trustees’ approval of functional/general names, the Office of the President will give necessary notification of facility names. Any new signs, plaques or markers shall be provided to conform to university policy and design standards related to campus signage and graphics.
Upon final approval of names of facilities in honor/memory of specific individuals, the implementation, notification, ceremonies and signage will be carried out under the direction of the President.
Appeals: Appeals to recommendations or decisions will follow the same procedures described above for an initial proposal.
Records: The University Campus Planning Coordinator will maintain an official list of all university facilities and their approved functional/general or honorary names. Complete files and records of all background data and proceedings leading to the assignment or change of the name of any facility will be maintained by the Campus Planning Coordinator.
