Initiating body:	Vice President for Finance and Planning
Contact:	Comptroller's Office, 438-2143
Revised on:	04/2004

7.1.44 Fiscal Agent Change

Policy

The fiscal agent is the person who is responsible for all fiscal matters concerning an account. The fiscal agent is assigned to an account by the Vice-President of the area or his/her designee. Generally, the person assigning the fiscal agent is one reporting level above the level where the fiscal agent resides. For example, the Dean of a college would assign the fiscal agent to departments within their college.

From time to time it is necessary to change the fiscal agent assigned to an account (Fiscal Agent Appointment Form) An example of this occurs when a department chair leaves the University. A new fiscal agent would have to be assigned to the accounts that were this department chair's responsibility.

Guidelines

The procedure to change a fiscal agent varies depending upon the fund source and type of account. The following applies:

• General Revenue (10100) - see Budget Office, follow this Fiscal Agent Change Policy
• Restricted (115xx) - Laboratory Schools - see Budget Office, follow this Fiscal Agent Change Policy for all,  except Laboratory Schools - contact Grants/Contracts area of Comptroller's Office (438-5674).
• Auxiliary Facilities System (106xx) - contact Comptroller's Office (438-5667)
• Service Departments (105xx) - contact Comptroller's Office (438-5667)
• Foundation (050) - contact the University's Foundation Office (438-2294)
• Agency (107xx) - Budgeted - see Budget Office, follow this Fiscal Agent Change Policy, or for Non-budgeted accounts contact Comptroller's Office Agency accounting area (438-5696)