7.3.2 Procurement Authority
Policy
All purchases require Budget Officer (fiscal agent) approval. The dollar amount of the procurement governs the approval required to commit University funds. The following rules apply:
- Budget Officers (fiscal agents), or their authorized designee, may purchase up to $2,500 without the involvement of the Purchasing Office. The $2,500 limit applies to any order to a single vendor and includes all shipping, handling or other charges. Orders over $2,500 must be submitted to the Purchasing Office as a requisition.
- The Purchasing Office has authority, with the Budget Officer’s (fiscal agent’s) approval, to purchase up to $25,000 of merchandise or services.
- Purchases of $25,000 to $500,000 must have the concurrence of the President of Illinois State University. The Purchasing Office seeks this approval.
- The Board of Trustees must approve purchases over $500,000. The appropriate Vice President or Assistant Vice President seeks this approval.
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