| Initiating body: | Academic Senate |
|---|---|
| Contact: | Vice President and Provost 438-7018 |
| Revised on: | 03/04/2009 |
Students are strongly advised to complete all courses in which they enroll and are encouraged to avoid withdrawing from any course after the program change period unless absolutely necessary.
The following policy applies to students who drop a course or courses but maintain an enrolled status within the University:
A student may withdraw from a course during the program change period without the withdrawal being shown on the transcript. (A student should consult the Registrar's Web site at www.registrar.ilstu.edu/students to obtain specific dates)
After the tenth day of classes but prior to the end of the eighth week of classes during any regular semester, a student may withdraw from a full semester course with a grade of WX by contacting the Office of the University registrar's Student Service and Referral Center, 107 Moulton Hall. Information on the process can be found on the Office of the University Registrar's website - www.registrar.ilstu.edu
A student should consult the Office of the University Registrar's Student Service and Referral Center for questions regarding refunds and for specific withdrawal dates during any instructional term. For courses taken during a term lasting less than a regular semester, a proportional withdrawal period will apply.
A grade of F will be given to students who (1) fail to officially withdraw from a course in compliance with the above procedure; or (2) register for a course but do not complete course requirements.
A student may be granted permission to withdraw officially from a course for health-related or other extenuating circumstances after the official withdrawal period upon receiving approval from the University Registrar or his designee. Students maybe a asked to provide written documentation supporting the need for withdrawal from a licensed healthcare provider, in the case of health related circumstances, or from other authoriative sources if the circumstances are not health-related. If approval is granted, a grade of WX will be awarded.
The following policy applies when a student drops all courses in which he or she is enrolled, which is known as withdrawal from the University. Students are strongly advised to complete courses in which they are enrolled and not to withdraw from the University unless absolutely necessary.
Before the end of the twelfth week of classes during any regular semester, a student reports to the Student Service and Referral Center in 107 Moulton Hall or writes to the Office of the University Registrar at Campus Box 2202 to withdraw from the University.
If a student's written request to withdraw from the University is granted, all grades will be assigned in the same manner and under the same provisions as the regular course withdrawal guidelines except that the instructor of each course assigns a WX or letter grade as appropriate depending on the date and circumstances of withdrawal. If medical or other reasons make it impossible for the student to follow the usual procedures, a letter requesting withdrawal that explains the situation, with appropriate documentation and the student's signature, will be sufficient. Withdrawals made by mail are addressed to Office of the University Registrar, Illinois State University, Campus Box 2202, Normal, IL 61790-2202, or by fax to (309)438-8652.
Regardless of the circumstances of withdrawal, the student is responsible for returning any laboratory equipment and library materials and paying for any parking fines. The student must contact the University Housing Services to obtain clearance from room and board obligations and to arrange for vacating the resident hall room. The student should arrange with the Financial Aid Office to place any scholarship on leave or cancel it and make arrangements for future financial assistance. Arrangements for payment of loans must be made in the Office of Student Accounts. Consult the Office of Student Accounts for information on refunds.
A grade of F will be given to students who (1) do not attend their courses but fail to withdraw from the University before the specified final withdrawal dates, and to students who (2) register for a course but do not complete course requirements. In unusual cases, exceptions may be granted by the University Registrar.
