All on-campus business-related long distance calls are placed by utilizing a special University long distance telephone authorization code. Off-campus business-related long distance calls are placed by using a special University calling card. Long distance business-related telephone authorization codes and calling cards are available from Telecommunications and Networking for the convenience of faculty and staff who must place long distance business-related calls or faxes.
Long distance business-related telephone authorization codes and calling cards are issued to individuals upon written authorization from their area or departmental fiscal agent. The person to whom these codes or cards are issued is responsible for all calls placed on the code or card number. Codes or cards may not be used by anyone other than the person to whom they are issued. Charges incurred by the use of these codes or cards will be automatically billed by Telecommunications and Networking to the department on a monthly basis. Area or departmental fiscal agents are responsible for conducting periodic compliance reviews of their departmental bills.
Long distance business-related telephone authorization codes and calling cards may not be used for personal calls or personal faxes. Collect calls may not be accepted and toll calls from a third number may not be charged to a University telephone. University calling cards may be used for placing calls to the employee’s residence to report safe arrival when travel is required. Such calls should be limited.
If personal calls, other than the authorized calling card exception referenced above, are made on a University authorization code or calling card, these calls are regarded by the University as unauthorized calls. The employee responsible for the calls should reimburse the University for the cost of these calls plus a $25.00 processing fee. Reimbursement must be made by check payable to Illinois State University and delivered to Telecommunications and Networking within fifteen days of notification of the charges by the area or departmental fiscal agent to the employee. A copy of the call detail from the area or departmental fiscal agent must accompany the check. The employee should also be advised to restrict future personal calls.
If a long distance business-related telephone calling card is lost or stolen, the employee should notify their department office immediately. The department must notify Telecommunications and Networking by telephone as soon as notification is received from the employee. A follow-up letter confirming the loss must be sent to Telecommunications and Networking the same day. Telecommunications and Networking will cancel the calling card the same day the department calls about the loss. No calls may be charged by an employee to a calling card number after it has been reported lost or stolen.
When a long distance business-related telephone authorization code or calling card holder terminates employment with the University or transfers to a different department, the University authorization code and/or University calling card must be returned to the departmental office for cancellation.
Last Review: May 2007
